HOW TO MAINTAIN INVENTORY ITEMS ON PEACHTREE ACCOUNTING SOFTWARE

Inventory items are recorded in separate tab which is known as inventory item tab .when we buy or sell any inventory we record it in the inventory item and give details of items which are shown below in each step:

Step no 1

To maintain inventory item record, click maintains Menu on Peachtree accounting software and select “maintain inventory item”.

Step no 2

When we open the inventory item the new window is shown like this

This window includes three parts in it which are as follows under:

1-Menu bar

·        Close

·        Save

·        Delete

·        New

·        Note

·        Help

2-Header field

·        Item Id

Enter a unique ID for every new item.

·        Description 

A short description of this item should be written in this box.

·        Item class

This identifies the item class of this item. This tells what type of inventory you concern with.

3-Tabs

·        General

·        Custom fields

·        History

Step no 3

This window opens the important information which must be written are

·        Item ID

·        Description,

·        Item class

·        GL sales account

·        GL inventory account

·        GL cost of goods account

In this section we also write last unit cost and measure units.

Step no 4

In general tab there is the option of item class on header field

Stock item

This item class is used for the inventory items which are associated for quantities, vendors and cost. If we select the item class it can’t change.

Assembly

This type of item class is used for finished items .Once a transaction uses an assembly, it cannot be changed.

Labor

This type of item class is used for labor that can apply GL salary and wages account and we enter cost for services.

Step no 5

Custom fields:

Where we write the following information:

·        Alternate vendor

·        Substitution

·        Special note

Step no 6

History

To record the history of this item select history tab. Here you select period history, # Units sold, Sales, # Units received, Cost.

How To Maintain Vendor On Peach Tree Accounting

Vendors are the people from whom you purchase goods and services. To make vendor accounts we have to follow the steps which are explained below.

Step 1:

Run your Peach tree accounting software and select your company.
In order to maintain vendors in the figure below select the tool bar maintains and then selects vendors. This is shown below in the figure with light blue color.

Step 2:

When we click on vendors we get the screen having following fields and tabs. There are 3 portions of this image on contain the above portion which is called menu bar which contains:

• Close
• Save
• Delete
• New
• event
• help

The second portion is known as fields which contain:

Vendor Id:

In customer id field we give the desired codes to our vendors.

Name:

In name field, we enter the name of the vendor.

The third portion is known as tabs which contain:

• General
• Purchase  Defaults
• Custom Fields
• History

Step 3:

General: 
General tab contains the information about the vendor like:

• Contact information
• Account
• Address
• City
• Vendor type
• Email and website
• Phone and Fax numbers
• Beginning balances.

Step 4:

Purchase Default:

In which we write the purchase rep means id of purchase account which is inventory from chart of accounts.

Step 5:

Custom Field:

This tab is used to enter custom field information for the selected vendor’s record.

·        Office manager

·        Account rep

·        Special note for vendor

Step 6:

 History:

 History tab is used to check the past relation of vendor with the organization regarding purchase the goods from vendor.

Step 7:

Every vendor will be allocated with an ID which will be written in “Vendor ID” portion. After this we write the “Name” portion in this window. After writing the name of the vendor we first fill the “General” part of the requirements.

·        Contact information

·        Account numbers

·        Address of the vendor

·        City and county

·        Vendor type

·        Email and website

·        Telephone and fax numbers

And we click on "purchase default" to move further.

Step 8:

In this step we go to the purchase defaults tab where Inventory is the Purchase Account of Vendor where we write the id of the inventory.

 There are many options:

Purchase Rep. and Tan id etc which can we change in default vendor option.

How To Maintain Customer/Prospects On Peach Tree Accounting

Customer/Prospectus window is used to maintain accounts of persons who purchase goods from us on cash basis/credit basis. To make customers accounts we have to follow the steps which are explained below.

Step 1:

Run your Peach tree accounting software and select your company.
In order to maintain customer/prospectus in the figure below select the tool bar maintains and then selects customer/prospectus. This is shown below in the figure with blue color.

.

Step 2:

When we click on customer/prospects, we get the screen having following fields and tabs. There are 3 portions of this image on contain the above portion which is called menu bar which contains:

• Close
• Save
• Delete
• New
• event
• help

The second portion is known as fields which contain:

Customer Id:

In customer id field we give the desired codes to our customers.

Name:

In name field, we enter the name of the customers.

The third portion is known as tabs which contain:

• General
• Sales Defaults
• Payment Defaults
• Custom Fields
• History

Step 3:

General:
General tab contains the information about the customer like

• Contact information
• Address
• Country
• Customer type
• Email and website
• Phone and Fax numbers
• Beginning balances.

Step 4:

 Sales Default:

In Sales Representative Field we can enter the sales representatives that have contact with the customer.

In G/L Sales Account Field we select general ledger sales account for the customer

Step 5:

 Payment Defaults:

 In payment defaults tab, we can set up settings for each customer record. 

In the Cardholder’s Name field, enter the name of credit card which customer wants to use.

In others fields, Provide the information about company like

• Address
• City
• Country
• Credit Card Number
• Expiry date.

Step 6:

Custom Field:

This tab is used to enter custom field information for the selected customer record.

Step 7:

 History:

 History tab is used to check the past relation of customer with the organization regarding sales and payment dues.

Step 8:

Every customer will be allocated with a separate and unique ID which will be written in “Customer ID” portion. This ID cannot be repeated for any other customer. After this we write the name of the organization with which we are dealing in the “Name” portion in this window. After writing the name of the organization we first fill the “General” part of the requirements.

• contact number
• choose where should the bill have to be sent address
• customer type
• email and website address
• telephone numbers

And we click on "sales default" to move further.

Step 9:

Here we enter all the required information. In the “GL Sales Acct” portion we write the ID of our sales revenue account. If we do write any ID which doesn't exist in the chart of accounts then the blank area in “GL Sales Acct” start blinking. Here we give the account ID we are dealing with here we are selling so we will write 410.

How to maintain information of Customer Defaults

Step No.1:

            We open the Peach tree accounting and click on maintain button and go to the default information with help of mouse and there is more information from which we select customer option.

Step No. 2:

        When you click, you get the following screen. There are five tabs which are as follows under:

1.     Payment term

2.     Account aging

3.     Custom fields

4.     Finance charges

5.     Pay methods

Step No. 3:

Payment Terms

STANDARD TERMS:

In standard term, there are five fields.

1.     C.O.D

Stands for cash on delivery it means payment is made at the time of delivery.

2.     Prepaid

Prepaid means the payment is made before the delivery of the good.

3.     Due in Number of days

Payments are made within the due days and the discount is selected on the payments.

GL Link Account:

1. General ledger sales Account

2. Discount General Ledger

Step No. 4:

Account Aging:

Age Invoices By:

There are two options choose one from it.

Invoice Date:

“Invoice date” means when the invoice is given then the entry will passed and on this date and the ageing of this invoice are calculate.

Due Date:

“Due date” means when the date of invoice is due at this time the entry of this invoice are passed and the ageing of this invoice are calculated from this date.

Aging categories:

            

Step No. 5:

Custom Field:

This tab is used for the entering alternative contacts of the customer. Such as.

·       Second contact

·         Reference

·         Mailing list

·         Multiple sites

Step No. 6:

 Finance Charges:

This tab is used to determine the calculation of finance charges of your customers.

They are few options in finance charges such as.

·        Charge Finance Charges

·        On Invoices

·        Charge Interest on Finance Charges

Step No. 7:

Pay Methods:

                     This tab is used to set up payment methods for the customers such as

·        Cash

·        Check

·        VISA

·        Master Card

·        AMEX

·        Discover