HOW TO MAINTAIN CREDIT MEMOS ON PEACH TREE SOFTWARE

Step no 1

First of all open peach tree software on your computer and then click on “TASK BUTTON”, then select “CREDIT MEMOS” as shown in the picture:

Step no 2

After first step in this window will appear as shown below on picture:

Step no 3

Credit memos include:

·       Customer id: You want to enter here the customer Id you want maintains it in the credit memo.

·       Date: You want to enter here the date on which you make credit memo in your software to records your work with you.

·       Credit No: You should enter the credit no. here in this box.

·       Term: You should mention the credit term of your business.

·       Quantity: You should enter the product quantity you buy write here in the credit memo.

·       Item: You should select the nature of item you are buying write in this box.

·       Description: You should describe the product you made or write the description of the product.

·       Unit price: You should enter the unit price of the item in this box.

·       Amount: Amount will appear by multiplying quantity and unit price automatically.

You must save the information after filling the requirements by pressing the “SAVE” button to save your records on your peach tree software.

HOW TO MAKE ASSEMBLE INVENTORY ON PEACHTREE SOFTWARE

Step no 1

First of all open peach tree software and go to the “TASK MENU”, then click on “ASSEMBLIES” from the list below, as you will see in the following picture:

Step no 2

After clicking on assemblies from the list you will saw the following window will appear on the screen:

Step no 3

To maintain assemblies, you have to enter the following required information:

·       “Item ID”

·       “Name”

·       Enter the “Date” on which you are maintaining assemblies

·       Enter “Quantity on hand”

·       Write quantity you want to assemble in “Quantity to Build”

·       Enter “New quantity”

·       “Reason to build”

·       And click on “SAVE”

HOW TO MAINTAIN GENERAL JOURNAL ENTRY ON PEACHTREE SOFTWARE

This is used in peach tree software for maintaining “ADJUSTING ENTRIES” and “CLOSING ENTRIES” both.

Step no 1

First of all you will go to the task bar menu and click on the General journal entry from the list which is shown in the picture below:

Step no 2

After clicking on general journal entry from the list there will be a window display like on below picture.

Step no 3

General journal entry contains:

·       Date

·       Reference

·       GL Account

·       Description

·       Debit credit

·       Job

Step no 4

1.    First of all you will enter the date of the general journal entries in “DATE” field.

2.    Enter the “GL ACCOUNT” for which you want to enter the journal entries, and the general ledger account can be added in chart of accounts.

3.    Enter the description of journal entry in “DESCRIPTION” field.

4.    Enter the amount in the “DEBIT” and “CREDIT” filed.

5.    Click the “SAVE” button to save the journal entries.

HOW TO USE GLOBAL OPTION ON PEACHTREE SOFTWARE:

Step no 1

First of all you select the Global from the option menu from above:

ACCOUNTING TAB

Step no 2

When you select the global from the list then the following window will open below:

Step no 3

From this window which is open in the picture below at point 1 you can select the automatic or manual system for the decimals and from the point 2 you can change the decimals as required e.g. 1 2 3 4 or 5.

Step no 4

There are two options in accounting tab:

Hide general ledger accounts:

If you want to hide the accounts of accounts receivable, accounts payable and payroll box then select the option from the box.

Other options

·       Warning if a record was changed but not saved means you will receive a warning message if you will not save the data after changed.

·       You may hide the inactive accounts from ledgers.

GENERAL TAB

Step no 5

In general tab we see the information about:

·       Improve performance

·       Line item entry display

·       Smart data entry

·       Color scheme

PEACHTREE PARTNERS TAB

Step no 6

In this you will see the information of Peachtree security level.

SPELLING TAB

Step no 7

From this window you can check the spelling and you have option that you can automatically correct the spells and system can tell you about the mistakes you make it include:

·       Peachtree spell check

·       Spell check options

HOW TO MAKE PAYMENT TO VENDORS ON PEACHTREE SOFTWARE

After making purchase order the next step you do is to be to make payment to our vendors who give us the supply of goods. We have to go to Peachtree software accounting to maintain the payment of vendor.

Step no 1

To record the payment of purchase order first of all you want to click on the task at the main menu and then select the payment from the list which is shown in the picture.

APPLY TO EXPENSES

Step no 2

When you will click on the payments over you will find the following picture shown below of payments of “APPLY TO EXPENSES”:

Step no 3

In this window you have to give some necessary information which includes:

·                   Vendor ID: Here you have put the vender Id that you have created and given him a purchase order.

·                   Check no: Here you write the check no through which you are making the payment.

·                   Date: Here you write the date of payment when you are giving the order.

·                   Quantity: Here you write the quantity of the goods you are purchasing.

·                   Items: List of items.

·                   Description: Description of the goods.

·                   General ledger account: Here you give the ledger ac.

·                   Unit price: Unit price of the goods.

·                   Amount: amount written on its box automatically by multiplying quantity and unit price.

Step no 4

After filling the necessary above information you have this picture:

APPLY TO INVOICE

Step no 5

Apply to invoice have the information of

·                   Invoice

·                   Date due

·                   Amount due

·                   Description

·                   Discount

·                   Amount paid

·                   Pay

After filling these all information step by step you have the picture like this in which the discount period. If the payment is made with in the discount period then the amount of discount will be shown automatically.

Note:

If items for which you are making payments is in the purchase order then for these item information is entered in the head of APPLY TO INVOICE. If it is not in the purchase order then information regarding its payment is entered in the next head APPLY TO EXPENSES.

HOW TO SAVE PURCHASE ORDER ON PEACH TREE SOFTWARE:

Purchase order means when you want to purchase something then you must order your vendor to purchase that item.

Step no 1

First we select the option of Tasks then we can see the list of below side after that we select the option of purchase order.

Step no 2

Or you can reach there by another option like you can see a “NAVIGATION AID” in your Peach tree software in left side just click it and purchase order picture appear on the screen through which you can click the purchase order picture.

Step no 3

When you click the purchase order this picture appear on the screen.

The purchase order includes it:

·        VENDOR ID: Here you select the vendor from where you want to purchase items.

·        DATE:  You should select the specific date in which you are ordering.

·        GOOD THRU: Date thru means select the date on which you want your order to be reached.

·        P.N: it is a purchase order no.

·        QUANTITY: The number of items you want to purchase.

·        RECEIVED: How many we received.

·        ITEM: Means which item you want to purchase.

·        DESCRIPTION: When you will select the item ID the description will automatically appear on the screen with the help of ID.

·        G/L ACCOUNT: Now you have to select the inventory in which your item will be saved.

·        UNIT PRICE: Here you have to mention the unit price

·        AMOUNT: When you will write the per unit price on the box then it we automatically filled the amount box by multiplying.

Step no 5

After completed all types we can select “SAVE” option for saving all data according to purchases in our records.

After completing purchase order then you maintain Purchase/Receive inventory:

HOW TO SAVE PURCHASE/RECEIVE INVENTORY IN PEACH TREE SOFTWARE:

When you will be receiving your order you have to enter it in the software that you have received it and then we enter it in the purchase/receive inventory on peach tree software.

Step no 1

First you select the option of Tasks then you can see the list of below after that you select the option of Purchase/Receive inventory.

Step no 2

After selecting Purchase/Receive inventory this window will display on the screen:

Step no 3

Here now you have to give “VENDOR ID” and give the “PURCHASE ORDER NO” so then it shows the detail of that vendor id like the following picture.

Step no 4

Now you have to select the P.N then the picture will appear on the screen. Here you just have to write the received quantity of your items you received and automatically the amount appears.

HOW TO MAKE VENDOR CREDIT MEMOS ON PEACHTREE SOFTWARE

When you want to maintain an account for the return of goods which you are purchased previously from vendor then you want to prepare the “VENDOR CREDIT MEMO” on Peachtree accounting software. This includes following steps which are shown below:

Step no 1

Now you will move on task menu on the Peachtree software and then select “VENDOR CREDIT MEMO”.

Step no 2

When we click on vendor credit memos the following window will appear on the screen shown below:

Step no 3

Vendor credit memos includes following:

·        Vendor id

·        Date

·        Credit No

·        Invoice No.

·        Quantity

·        Item

·        Description

·        GL account

·        Returned

·        Unit price

·        Amount

Step no 4

After completing the requirements which we fill step by step in the vendor credit memos which look like this picture shown below and then after filling it then we save it.